Office Manager

About the Role

Our client, a well-established law firm in Covington, Kentucky, is seeking an experienced, organized, and professional Office Manager to oversee its day-to-day administrative and operational functions. This highly visible role will help ensure the office runs efficiently while supporting attorneys and staff, coordinating vendors and resources, and maintaining a polished, welcoming environment for clients.

The ideal candidate is dependable, detail-oriented, and comfortable managing multiple priorities in a fast-paced professional setting. Strong communication, sound judgment, and discretion are essential.

What You'll Do

• Manage daily administrative and office operations.

• Oversee office supplies, equipment, maintenance, repairs, security, and facility needs.

• Manage relationships with vendors, service providers, and building management.

• Develop and maintain procedures that improve office efficiency and organization.

• Coordinate mail, packages, couriers, deliveries, meetings, conferences, and firm events.

• Support employee onboarding and offboarding, including seasonal hires.

• Maintain personnel, administrative, and office records.

• Supervise receptionists, mailroom clerks, and other administrative support staff.

• Help ensure adherence to firm policies and procedures.

• Assist with accounts payable, invoices, expense reports, vendor payments, and budget tracking.

• Coordinate with the firm's accounting or bookkeeping personnel.

• Maintain a professional client experience and provide reception or telephone coverage when needed.

• Coordinate with IT providers on technology issues, office systems, phones, printers, and equipment.

• Handle confidential and sensitive information with the highest level of discretion.

What We're Looking For

• 3+ years of office management, administrative management, or related experience.

• Law firm or professional services experience strongly preferred.

• Experience supervising administrative or support staff.

• Excellent organizational, time-management, and communication skills.

• Ability to prioritize multiple responsibilities and work independently.

• Strong attention to detail, follow-through, and problem-solving abilities.

• Professional demeanor and excellent interpersonal skills.

• Demonstrated ability to handle confidential information appropriately.

• Proficiency with Microsoft Word, Excel, and Outlook.

Preferred Experience

• Knowledge of legal terminology and law firm workflows.

• Familiarity with legal practice-management, document-management, billing, or timekeeping software.

• Experience coordinating vendors, facilities, and office technology.

• Basic accounting, billing, or bookkeeping knowledge.

Why This Opportunity Stands Out

This position offers the opportunity to play an important role in the daily success of a professional legal team. The Office Manager will have broad operational responsibility, regular interaction with firm leadership, and opportunities to grow and take on increased responsibility.

Benefits

• Competitive salary based on experience

• Health, dental, and vision insurance

• 401(k) or retirement plan

• Paid time off and holidays

• Professional and collaborative work environment