Accounts Payable Specialist

Gentis is seeking a detail-oriented Accounts Payable Specialist to join their accounting team. This position is responsible for supporting the day-to-day accounts payable function, including invoice processing, vendor communications, payment support, and account reconciliations. This is a great opportunity for someone looking to build a career in accounting with a company that offers long-term growth potential.

Key Responsibilities

• Process a high volume of vendor invoices accurately and in a timely manner.

• Review invoices for completeness, coding, and appropriate approvals.

• Match invoices to purchase orders and supporting documentation when applicable.

• Maintain vendor accounts and assist with vendor setup and maintenance.

• Communicate with vendors and internal project teams to resolve invoice discrepancies and payment inquiries.

• Assist with weekly check runs, ACH, and other payment processing activities.

• Perform account reconciliations and research outstanding balances.

• Maintain organized electronic records and supporting documentation.

• Prepare reports and assist with month-end close activities.

• Utilize accounting and document management systems to ensure accurate data entry and workflow.

• Support continuous improvement initiatives within the Accounts Payable department.

• Perform additional accounting and administrative duties as assigned. Qualifications

• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.

• 0–2 years of Accounts Payable, Accounting, Bookkeeping, or related office experience.

• Strong attention to detail and organizational skills.

• Ability to prioritize work in a fast-paced, deadline-driven environment.

• Strong communication and customer service skills.

• Basic proficiency with Microsoft Office, particularly Excel.

• Ability to work independently while collaborating effectively with internal teams. Preferred Qualifications

• Experience processing a high volume of invoices.

• Exposure to accounting or ERP software such as Penta, ADP, QuickBooks, OnBase, SAP, Oracle, or similar is a plus.

• Experience supporting vendor relations or account reconciliations is preferred but not required.

• High-volume data entry accuracy

• Strong attention to detail

• Customer service mindset (working with vendors and project managers)

• Comfortable learning new systems (Penta, OnBase, ADP)

• Ability to thrive in a fast-paced construction accounting environment